Assessment & Evaluation (A&E)

Data Requests

When data, statistics, or reports are needed, a request form must be completed. The type of request depends on whether the information needed will be used for research or other reasons. The following describes the purposes of research and other types of data requests.

Research Proposal Procedure

Research proposals are required from anyone planning to collect information for the purpose of answering a hypothesis or research question. This includes projects or papers as part of a thesis or dissertation, as well as research requests from local, state, and national entities.

A Research Proposal must be completed and submitted to the Director of Program Evaluation for approval, and approval must be obtained prior to the initiation of any research-related activities.

Research Request Form (Adobe pdf)
Research Request Form (MS Word)

Data Request Procedures

Assessment data can be used for guiding program direction or policy and for describing program accountability (i.e. grant or 6-year plan reports). This is not data to be used for research; research data is explained above.

Assessment data requests need to be submitted to the Director of Program Evaluation, using the Data Request form.

Data Request Form (Adobe pdf)
Data Request Form (MS Word)

Survey Procedures

All surveys must be reviewed and receive approval, prior to administration. For approval, a Survey Plan must be completed that includes evidence the survey will support the ASD mission and will provide valid and reliable information.

Surveys can be used for the following purposes:

• State or Federal accountability (i.e. Parent Report Card Surveys)
• Program evaluation or maintenance (i.e. for grant requirements)
• Needs assessment
• Event evaluation (i.e. evaluation of a presentation at a conference)
• Marketing (i.e. from vendors outside the District)

Survey Plan Worksheet (Adobe pdf)
Survey Plan Worksheet (MS Word)
Guidelines For Developing A Survey(Adobe pdf)

Student Rights Related to Surveys

The Anchorage School District administers surveys to students throughout the year and uses the results to plan activities and programs that benefit students. State law and School Board policy require that parents provide written consent before students can be administered any survey that inquires into the personal or private family affairs of the student that are not a matter of public record or subject to public observation.

• Student Rights Policy

Things to consider when developing and implementing your survey

• Survey 101: Things to consider when developing and implementing your survey