CPAC Bylaws

 

ARTICLE I: Name

The name of this organization shall be Anchorage Title I Central Parent Advisory Council, hereafter referred to as CPAC.

 

ARTICLE II: Purpose

The CPAC shall have significant involvement in the Title I Program as follows:

 

  • Setting goals for the Title I program.
  • Assisting in the assessment of Title I schools and students.
  • Planning, designing, and budgeting for the Title I programs.
  • Reviewing the District Title I application and making recommendations to the School District concerning its submittal for funding.
  • Observing and evaluating Title I programs.
  • Reviewing Title I Program improvement plans, budgets, and timelines.
  • Representing and expressing the ideas and opinions of the parents from each Title I school.
  • Sharing Title I information with parents and the general public.
  • Engaging in other activities as appropriate, for example staff interviews, DOE and federal reviews, etc.
  • Reviewing all draft and final Title I regulations proposed by the federal and the state governments.
  • Assisting in developing and carrying out parent involvement programs.
  • Evaluating how the parent involvement program is working and determining what steps need to be taken to improve it.
  • Choosing their own representatives for these policy making functions.

ARTICLE III: Relationship Between CPAC and the Anchorage School District

  • The CPAC will act as the principal contact and community link between the community and the Anchorage School District administration, relative to the Title I Program.
  • The Supervisor and/or designee of the Title I Program will serve as liaison between the CPAC and the School District.
  • The CPAC shall meet as necessary with the Superintendent or designee, and if necessary, the School Board in order to exchange ideas and to discuss matters of mutual and District-wide concern.
  • The Program Supervisor and/or designee will provide monthly building reports, and personnel and program changes.
  • The Program Supervisor and/or designee shall involve CPAC in any changes to the program.
  • The Program Supervisor and/or designee will make available documentation concerning CPAC functions such as records of meetings, minutes of meetings, CPAC selections procedures, and a roster of CPAC membership.
  • CPAC will work with the Program Supervisor and/or designee on the procedure for the accomplishment of needs assessment and program evaluation.
  • Any meeting must include the Title I Supervisor or designee who shall be a non-voting member of all committee and subcommittees.
  • CPAC must take formal action at a duly constituted meeting on the submission of Anchorage School District Title I grant.
 

ARTICLE IV: Membership

  • The CPAC shall consist of one to two PAC representatives from every school or program.
  • The voting membership shall be composed solely of Title I CPAC members, each of whom (and an alternative) is selected by parents in the attendance areas of those schools in which Title I services are provided.
  • The term of office shall be for one year to run from May 1 of one year to May 1 of the next year.
  • If a CPAC representative is unable to attend the CPAC meeting, the representative shall contact the Family School Services Coordinator who will contact the elected alternate(s).
  • Non-voting members of CPAC shall be the Title I Program Supervisor, Title I Family School Services Coordinators, and principals.
  • All meetings are open to the public.

 

ARTICLE V: Officers

The officers shall consist of:

 

I. Chairman
II. Vice-Chairman
III. Secretary
 
  • The Chairman shall preside at all meetings of the CPAC and may sign all letters, reports, and other communications of the CPAC with District concurrence. In addition, he/she shall perform all duties incident to the office of the Chairman and such other duties as may be prescribed by the CPAC.
  • The Vice-Chairman shall represent the Chairman in assigned duties and substitute for the Chairman during his/her absence, and he/she shall perform such duties as from time to time may be assigned by the Chairman or the CPAC.
  • The Secretary shall keep minutes of the CPAC meeting and submit them to the Title I office for typing and distribution.
  • Elections will be held at the last CPAC meeting of the year.
  • Any officer may be removed by a two-thirds vote of all members of the Advisory Council when, in their judgment, the best interests of the council would be served thereby. Notice would be given at one meeting with a vote taken at the following meeting. Cause for removal would be non-attendance, neglect of CPAC duties, or violation of articles of the bylaws.

 

ARTICLE VI: Meetings

  • There shall be a minimum of five meetings held throughout the school year. Additional workshops may be added during the year for specific purposes. The regular date to be set by the membership at the May meeting.
  • The committee shall hold its regular meetings and its special meetings in a facility provided by the Anchorage School District.
  • Written notice of meetings shall be sent to all CPAC Services Coordinator. Special meetings or change of regular meetings will be announced by the Family School Services Coordinator. The Family School Services Coordinator will call CPAC members before each meeting.

 

ARTICLE VII: Committees

  • Complaint Resolution
  • Purpose: To review and make recommendations concerning complaints as defined in regulations. This committee will meet as planned by the committee.
  • Membership will consist of two of the CPAC representatives, two Family School Services Coordinators and the Title I Supervisor.
  • Rules of this committee will be governed by the Title I regulations.

 

ARTICLE VIII: Authority

Decision by consensus shall be considered appropriate for the majority of work conducted by the organization, however, any members in good standing may call for the rules contained in Robert's Rules of Order as the authority when it is declared applicable and necessary.

 

ARTICLE IX: Amendment

These bylaws may be amended at any regular CPAC meeting by a majority vote if written notice of such proposal to amend has been given at the previous meeting and transmitted to all unit PACs.

 

Bylaws are subject to change as federal, state, or local requirements are amended.

 

Recommended bylaws and subsequent amendments must be approved by the District before adoption.

 

ARTICLE VIII: Authority

Decision by consensus shall be considered appropriate for the majority of work conducted by the organization, however, any members in good standing may call for the rules contained in Robert's Rules of Order as the authority when it is declared applicable and necessary.

 

ARTICLE IX: Amendment

  • These bylaws may be amended at any regular CPAC meeting by a majority vote if written notice of such proposal to amend has been given at the previous meeting and transmitted to all unit PACs.
  • Bylaws are subject to change as federal, state, or local requirements are amended.
  • Recommended bylaws and subsequent amendments must be approved by the District before adoption.

 

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